How to manage late employees with Calamari

Being late to work seems harmless – until it actually harms the company, either by abandoning the workplace for too long or by destroying the morale of the team. Calamari delivers comprehensive tools to manage the challenge before it bursts.

Being late to work is apparently not that uncommon. According to the HRDrive data, up to 6% of American hourly workers and 25% of full-time employees struggle to get to work on time. More on the matter can be found in our text about business consequences of being late to work.

One of the greatest challenges is that tardiness stacks up in the long run. Assuming that the employee comes five minutes late every workday, it sums up to 25 minutes for a week and an hour and a half for a month.

Calamari is a tool that helps the company to tackle the problem of tardiness and encourage employees to be on time. The product comes with several functionalities that make tardiness management easier and the problem less painstaking.

Managing late employees with Calamari

To tackle the problem and deliver a reliable tool to be used by the company, Calamari provides managers and employees alike with several features that enable the users to deal directly with tardiness.



Calamari enables the manager to turn on the notifications about the late employees. These can be received with Slack, email, or via the app – that’s basically the user’s choice. The notifications can be also turned off, if not necessary.

The organization-level late employees policy

The management team can manipulate the time the notifications are sent, including the situation when the employee is actually late, but not much. For example, if it is acceptable for the employee to come to work slightly late, there is no need to inform the management about two or three minutes.

This “safety amount” can be adjusted at will.


There is no need for the whole company to have the same working hours and the regime of tardiness. There can be multiple types of employees in one company – for example, production workers, who need to be right on time, the back-office, where a little tardiness is not a deal, the independent contractors who unwind from time to time and the management with a highly flexible schedule. All of these are supported by Calamari and there will be no notifications regarding the tardiness of a freelancer, who is working for the company only from time to time.

Notifications for the employee

While managers need notifications for operational purposes, the employee should find the motivation to not be late to work. This is made easier by notifications sent to the particular employee, either with email, Slack, app, or all of them.

Calamari can be also used in QR-code scanner mode, so the employee can clock in and clock out by scanning a particular code displayed in the building. When scanning the code, the app also informs the employee whether he or she is late or not.

Managing the over hours

Last but not least, Calamari provides the company with detailed time tracking features, so not only any tardiness is not unnoticed. Also, the software tracks over hours to ensure there are no unfair practices. If the company policy allows it and the employee is delivering the missing hours by staying longer, the app notifies that.

Thus, Calamari ensures the fair treating of the employees and counting every minute of time worked, be that tardiness or overtime.


Managing tardiness is a significant challenge for companies and management alike. Being late to work can come from multiple reasons, with some being silly, some being natural and some hard to deal with.

But measuring the time lost by tardiness is the first step to manage the problem. Follow our HR blog to find out more. If you wish to talk more about the ways the company can deal with tardiness and how to deliver a late-coming policy for employees beneficial for all parties, don’t hesitate to contact us now!


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