Geofencing: Accurate time tracking in specific locations
Monitor the start and end of work in specific locations, remind employees to log their working hours, and eliminate timesheet errors.
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Geofencing in practice
Geofencing is a feature that allows you to create virtual boundaries around specific locations. It ensures that time logging happens only in designated areas.
In field industries where tracking employee work hours involves terminal costs or is challenging, geofencing simplifies the process. It enables logging work start and end times at designated locations—such as construction sites, company headquarters, or client premises. Additionally, employees receive automatic reminders to log their hours, and all log actions are available in a transparent system for administrators, significantly reducing errors.
Traditional fieldwork time tracking solutions require dedicated hardware and weeks-long implementations. Calamari enables you to launch a time tracking system in just a few days. With geofencing, QR code scanning, and self-service capabilities, you instantly get two products in one: precise record-keeping and real-time time tracking functionality.
Key geofencing features for field teams
Create geographical zones around workplaces (within a radius of 100 to 1000 meters), such as company branches or client headquarters.
If an employee is within the geofencing zone and has not started time tracking, the app will automatically send a push notification to remind them.
Manage geofencing from both the web and mobile app without requiring specialized knowledge.
Benefits of implementing geofencing
Record work time only in designated locations, eliminating the possibility of false reports.
Prevent forgetting to log in with push notifications that remind employees to register their work time upon entering the area.
Monitor team activities in real time and optimize operational processes based on collected data.
Logging resctricted to authorized locations, ensures compliance with internal procedures and IT infrastructure security.
Adjust geofencing features to your company’s work model - not only onsite, but as well remote, or hybrid. With geofencing you can make sure your hybrid workers are logging from office on appointed days, and remote workers deliver projects from agreed locations.
Applications of geofencing in various industries
Construction industry
Thanks to geofencing and zone-based logging, you can easily track employees' working hours on construction sites and ensure that logging only happens on-site.
Example:
Employees start and finish work either at the base or directly on the construction site. If they forget to log their working hours, they receive an automatic reminder to start logging. Starting outside the designated area is impossible, preventing unauthorized time tracking.
Benefits:
Cleaning companies
Set boundaries around client properties to ensure work hours are recorded only during actual service. You do not need phisical terminals only mobile app.
Example:
A cleaning crew logs time only after entering the client’s office and stops before leaving. If an employee forgets to start tracking, the app sends a push notification reminder.
Benefits:
Sales departments
Geofencing can monitor sales representatives' visits to clients—Calamari automatically records the start and end of work in designated locations.
Example:
A sales representative visits a client, and their working time is automatically recorded only at the meeting location. If they forget to log the visit, the app sends a reminder.
Benefits:
Geofencing in remote and hybrid work
Restrict logging to designated locations such as the office, city, or country. If an employee attempts to log work hours from outside the authorized zone, the system will not allow it.
Ensure that employees connect to company systems only from secure locations. This minimizes the risk of breaches and unauthorized access to confidential information.
Manage hybrid work by requiring office logins on Mondays and Thursdays while allowing remote work on other days.
Easy setup
- Configuring Terminals
Web Application - Go to Configuration →Methods → Mobile Application → Add Terminal
Mobile App - Go to Locations → Icon with a sign "+" - Name the terminal (e.g., Warsaw office).
- Switch on Download GPS Location
- Select geofencing
Enter an address or fetch the current GPS location
Set the radius from 100 to 1000 meters - Assign people or teams to the terminal
- Save settings - done!
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“In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.”
– Parker R.VP, People, Mission & Culture at Brightspot
