Trial & demo
Try our system for free for 14 days. Book a demo with us, so we can answer all your questions and setup the system together.
Time Off
Leave management for modern teams
Replace emails and spreadsheets with a flexible, easy-to-use tool for leave tracking.
Shared time off calendar
Flexible policies and flows
Reporting
Join 130.000+
relaxed employees from 106 countries
Manage leaves and your calendar
Requesting time off
Give employees and managers a quick way to request time off
Web, mobile, Slack
Everyone can use our web/mobile app or Slack to send requests, while choosing the right type of absence, indicating a substitute and adding comments.
Approvals delegation
Eliminate any bottlenecks – let managers handle requests or allow auto-approval and see all updates in the company calendar automatically.
Transparent leave balances
When requesting time off, everyone can see the exact number of days or hours they have left and when they will expire.
Additional information
Together with absence requests, you can add information about substitutes, reasons, or comments, and upload attachments.
Calendar
See team availability at a glance
All types of absences in one view
See all sick leave, vacation, remote and office days, conferences and all other kinds of leave requests in one place. Motivate employees to go on vacation when you see opportunities for them to do so.
Team availability
Calendar views allow your employees to plan projects, work time, and absences accordingly. Managers can see all available resources and overlapping absences so that the business can keep running smoothly.
Instant notifications
Both employees and their managers will receive notifications (via email, integrated app, or in-app) about any changes to requests.
Multinational
Centralized time off management for distributed teams
Languages & time zones
Employees can see team availability in their own time zones, and use Calamari apps in five languages: English, Polish, French, Spanish, or German.
Public holidays
We support 110+ calendars, meaning you don’t have to search for the list of public holidays after hiring from different countries.
Separate time-off policies
Implement different absence policies depending on the country from which your employees originate.
Mobile App
All essential HR activities are always at hand
Native Android & iOS apps
Get a high quality mobile app that has all the necessary features you will need on the go.
Manage requests from your phone
Employees can easily request absences online and managers can accept or reject them quickly from their phones. Everyone can see their limits and outstanding requests.
Notifications & alerts
View the company absence calendar and easily see upcoming absences, remote work and holidays in the company.
Implement work automations
Flexible time of policy
Be transparent about the company rules
Custom time-off types
You have complete flexibility to create different types of absences, e.g., unique holidays, conference days, or additional occasional leave.
Custom policies for different contract types
Depending on the type of contract, you can configure different absence policies, e.g., for full-time, part-time, trials, or internships.
Transparent leave balances
Entitlement can be accrued and prorated based on the hire date or other employee properties.
Request restrictions
You can create any submission restrictions, such as
- Time-off request may not be longer/shorter than X days
- Leave longer than X days must be requested Y calendar days before the start date
- Absence can be requested up to X days in the past
- An employee is able to make a request after X days/months from their hire date
- The abscence can be added fro a maximum of X days per week
For each restriction, you can choose whether to show a warning or completely block this type of request.
Attachments & Descriptions
Add attachments to better explain the type of time off or see additional information. Administrators can add text description as well.
Automations
Avoid repetitive tasks & calculations
Automatic calculations
Create any kind of absences and let Calamari handle all calculations and absence allowance according to your time-off policies.
Automatic carry-over
In case of unused entitlement, Calamari can carry it over to the next year.
Auto-approval option
You can decide if all types of absences require approval from managers or if they can be auto-approved to save you time and let you focus on your work.
Approval flows
Set custom approval flows
Custom assigning
Choose a direct or team manager in the approval process, assign a back-up approver in case of manager absence, or allow auto-approval.
Multi-steps & comprehensive
Create different approval flows for different absence types and for different teams or departments to reflect your company’s structure.
History & restrictions
Get a full history of request approval flows along with comments and attachments. Past requests can also be restricted from modifications or an approval flow can be created for them.
Get clearreports
Reports
Get comprehensive insights with reports
Timesheet Details
Combine leave requests, work hours, and project time in one powerful report. Get a complete picture of employee time distribution for better resource planning and management.
Entitlement Report
Track leave balances and accruals with precision. See how vacation days are calculated, manually adjusted, and used throughout the year. Filter by employee, team, or absence type to get exactly the information you need.
Leave Requests Report
Get a complete overview of all time off requests and their statuses. Track approvals and keep detailed records of vacation history. Export to Excel or PDF for your records or further analysis.
Payroll Report
Quickly calculate time off usage for any period. See absence patterns. Get accurate numbers of days taken for seamless payroll processing and vacation tracking. Perfect for monthly or yearly leave reconciliation.
Attendance Overview
Monitor scheduled absences and work hours in one view. Compare planned versus actual attendance to maintain optimal staffing levels and track absence patterns across your organization.
Employee Data Report
Access comprehensive employee information including team assignments, approval flows, and work schedules. Keep track of essential HR data and export it whenever needed for reporting or analysis.
Reports
Customize reports to your needs
Use advanced filters
Filtr data by:
- Date
- People
- Team
- Contract type
- Absence type
- Status
You can always serach through Archived items as well Group data by person, team, type of absence.
Your filter preferences are saved for future use.
Quickly preview data before downloading
See the data you're exporting, to make sure it meets your requirements without unnecessary adjustments.
Easy export
Export reports to Excel or PDF file for any period of time, type of contract, teams, employees, or types of absences.
PDF for each request
If required, managers can always download a PDF file for each employee request.
Security
Privacy and security for your data
Assign roles & permissions
Define in detail the data and operations employees will have access to. Thanks to this, the managers will, e.g., be able to view reports of their team members.
Encrypted data transfer
An encrypted HTTPS connection is always used during communication between Calamari and its users. For encryption, we use SSL with a secure 256-bit key. The very same technology is used by banks to protect your data.
Monitoring
We monitor the availability of Calamari 24/7 to offer SLA at 99.9%. Our team constantly introduces improvements to the infrastructure and software to attain better and faster results in terms of availability and speed of the system.
Data center
Calamari is maintained in one of the most secure and appreciated data centers – Amazon Web Services. Our server provider has the following certificates: ISO 27001, SOC 2, SOC 3, and more. Customer data from the European Union is stored on servers in Ireland. We also have data centers in the US and Singapore for clients located in other countries.
Backup
A backup of your Calamari data is made daily then stored and encrypted in separate locations. We guarantee RPO 24 hours and RTO 12 hours. We regularly test and verify our backup recovery procedures.
Growing companies attracted by simplicity
The tool is extremely convenient and helpful since our company's offices are spread around different locations. We can instantly know who is out of the office and who is present thanks to the Slack integration.
Michał Sadowski
Nothing but positive feedback
In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.
Parker Ramsdell
Crucial integrations
Integration with Slack and G Suite was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!
Karolina Latos
Get ready for efficiency
Stop being a bottleneck. Try Calamari free for 14 days and regain focus.
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“In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.”
– Parker R.VP, People, Mission & Culture at Brightspot
How to start?
Setup & import
Configure policies and upload employee HR data. Our Customer Success Team will help you out with the configuration.
Invite & Go
Quickly onboard your employees by sharing an invitation link, and you’re ready to go!
Time Off
Time Off features
Transparent time off approval dashboard
Various types of absences
Automatic calculation of time off
Email, Slack & MS Teams notifications
Multi-stage approval process
Holiday calendars
Customizable absence visibility
Simple HR & transparent pricing
Quick onboarding. Free 14-days trial. No credit card required.
Powering fast growing companies
Join 130.000+ relaxed employees from 106 countries
See for yourself how much time you can save by automating time off management, easy time tracking or having one place for all HR documents.
No card required. Trial ends automatically.
Need more support with HR?
Time & Attendance
Let employees clock in & clock out using iBeacons, QR codes, and other useful clocking methods. This easy-to-use tool offers timesheets, manual time entry, approval flows, and more.
Core HR
Instead of worrying about paperwork and workflows, focus on your employees with a safe and well-organized space. Get access to an easy approval process, document history, and notifications about any changes.
