Leave management system

Calamari is an online time-off manager which allows you to automate PTO calculation and helps to manage holidays in your company. Try out our leave management software integrated with Google Apps, Slack, Jira and many more.

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Leave management system gives you


Absence calendars

Track employee's vacation, days off or remote work in Calamari shared calendars. Synchronize time-off requests with Google Workspace(previously G Suite) Calendar, Office 365, iOS, Apple, and other calendars by iCal feed.


Automated entitlement

Automation is a crucial feature of leave management system. Calamari handles all calculations and absence allowance according to your PTO policy. The entitlement can be accrued and prorated based on the hire date or other employee's properties.

Any kind of absence

In Calamari leave management software you can manage any kind of absences such as PTO, sick leave, maternity leave, vacations, personal days, and many other.


Approval flows

Calamari automates all notifications and a leave request approval process. Calamari provides a flexible multilevel approval process that can reflect your company's structure. Accepting an application may be done by a regular employee, supervisor as well as their substitute. Board members do not need approval? Calamari also allows self-acceptance of applications.



Calamari is widely used in more than 100 countries! Our tool is extremely helpful if your team is distributed all over the world. Many of our customers use Calamari to track vacations for employees in more than two countries. You can set up separate time-off policies and absence types for each location to keep all employee and time-off related data in one system.

Calamari user interface is available in five languages: English, German, Polish, French, and Spanish.



Attach medical certificates and other required documents to absence requests. Managers and HR department have immediate access to all data in one place.



Comment your absence requests in Calamari. You can discuss your time-off directly in Calamari and be notified via e-mail or Slack when someone leaves a comment.


Remote team

Let your employees work remotely. You can use Calamari to manage a remote workforce and hybrid work. Calamari helps you plan, track, and communicate remote work within your company.


History requests

Keep the entire history of leave requests, calculations, and other employee events in one secured and always available place. You do not need to print documents anymore.


Roles, privileges

Access to employee time-off data can be restricted according you your needs. Calamari can also deal with world-spread companies, so the data is not shared between locations.


Easy to use

Calamari is an easy to use and flexible leave management system. In few clicks your employees can request time off. Managers have access to convenient reports and instant notifications.

Try it for free

No credit card required, no commitment.


Try out our seamless integrations with tools that are commonly used by growing businesses. Don't waste your time on creating time-off calendars manually from scratch. You can enable integration with just one click and keep your HR data synchronized automatically.

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Employee management on-the-go

Calamari is a web application so you can access it everywhere in your web browser. But for your convenience, we provide a native application for Android and iOS devices. Your essential HR activities are always at hand.

employee management
  • requesting absences online,
  • accepting and rejecting absence requests,
  • time tracking with GPS location of work and breaks,
  • tracking work on projects,
  • registering, editing and checking work time,
  • vewing company absence calendar,
  • checking absences limits,
  • checking upcoming absences, remote work, holidays, and birthdays in company,
  • receiving system's notifications and alerts,
  • tracking work time automatically with iBeacon technology,
  • time tracking using QR codes,
  • displaying employee attendance list,

and a lot more!

We are GDPR compliant

Calamari makes privacy and security a priority and we fully comply with EU-wide privacy and data protection law
  • Data processing agreement
  • Backup and disaster recovery plans
  • Data encryption and pseudonymisation
  • Reliable distributed AWS datacenter
employee management

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