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Try our system for free for 14 days. Book a demo with us, so we can answer all your questions and setup the system together.
Start free trialCore HR
Employee database system for modern people management
No more spreadsheets and cabinets. Core HR is everything you need to organize information about your employees in a transparent and safe way. Digital employee record, HR documents, people directory.
Easy access control
Transparent dashboard
Hybrid & remote ready
Join 130.000+
relaxed employees from 106 countries
Organize work with people
People
Easily share the organizational structure
An easy way to see who they work with thanks to a central online employee database.
- Perfect employee profile for hybrid, remote, and on-site teams
- Advanced search to find right person to answer your question
- Roles details including title, department, and manager
- Employment details with start date, contract type, place of work
- Use simple, yet powerful reporting feature
People
All you need to remember with custom fields
Customize your HR data by using custom fields for various purposes, including org structure, benefits, salaries, equipment, accesses, notice period, dietary needs and more.
- Utilize custom lists, multiple-choice, option selection, long text, and dates to build a source of truth about employees
- Easily create your own categories to group your custom fields
- Quickly edit data for a larger number of employees through simple export and import of files with custom fields
- Protect data through access restrictions
People
Work with me – your collaboration guideline
Create a detailed Manual of me to communicate styles and work patterns within your team, boost collaboration and prevent conflicts.
- Ideal for onboarding, ensuring new hires understand team dynamics and communication quickly
- Supports effective project management by clarifying team preferences
- Optimizes daily communication, identifying preferred contact methods
People
Celebrate anniversaries and birthdays of your colleges with notifications
Calamari serves as a knowledge base about your employees, where you can gather all important dates, including birthdays and work anniversaries of your team.
- Quick import and easy configuration
- Notifications in messengers you use every day – Slack and MS Teams
- Build a strong culture for remote teams
People
Automate employee database
With the API, you can retrieve, add, and update employees data, including all custom fields tailored to your organization needs. Connect all your systems so Calamari becomes the single source of truth for employee data.
- Fetch and sync employee details between Calamari, payroll, benefits, and access management tools.
- Automatically update, retrieve, and manage unique data such as certifications or equipment.
- Streamline onboarding and offboarding – create employee profiles, update job positions, and deactivate accounts when offboarding.
Manage API permissions, restrict access to selected data, and rotate keys for enhanced security.
People
Flexible employee reporting
Easily generate, save, and reuse employee data reports. Define report templates once and access them anytime to streamline HR processes and decision-making.
- Choose specific data fields and apply filters to track key employee information.
- Generate recurring reports (monthly, quarterly) without reconfiguring settings each time.
- Use advanced filters, including preset date ranges, to refine your reports.
Examples of reports you can generate:
Company devices report
Emergency contact report
Certifications report
Anniversaries next month
Contract summary report
Apparel tracking report
Benefits report
Employee performance tracker
Employees who left last year with exit reasons report
Manage your documents
Documents
A place to keep HR documents & data
Keep all your payslips, contracts, leaves, IDs, evaluations, performance metrics, and more in one HR system.
- Configurable catalogues with access restrictions for admins, managers and employees
- Uploading documents in bulk and with different statuses: completed, to be completed, requested, to acquaint with
- Review the full history of changes and actions on documents and get notifications about changes
Documents
Easy-to-use search engine
Use an easy-to-use search engine to avoid going through cabinets and paper folders.
- Search by name, role, tags, data, description, or document type
- Set your own directory structure
- Attach additional information to documents
- Browse documents in the mobile app
Documents
Visibility permissions and approvals
Manage access level and visibility of different document catalogues.
- Set up an access level for employees, direct managers and their team managers
- Make sure only authorized people can see important documents
- See the full history of changes of documents
Documents
Security and privacy of your data
Decide which roles have access to what types of documents and information.
- Administrative controls to enforce organization-wide protection
- Data encryption in transit and at rest
- In line with European GDPR standards
Growing companies attracted by simplicity
The tool is extremely convenient and helpful since our company's offices are spread around different locations. We can instantly know who is out of the office and who is present thanks to the Slack integration.
Michał Sadowski
Nothing but positive feedback
In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.
Parker Ramsdell
Crucial integrations
Integration with Slack and G Suite was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!
Karolina Latos
Get ready for efficiency
Stop being a bottleneck. Try Calamari free for 14 days and regain focus.
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“In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.”
– Parker R.VP, People, Mission & Culture at Brightspot
Mobile App
Manage everything from the mobile app
The Core HR module is also available on our mobile applications! By using app, you can add documents quickly by taking photos directly to your folder.
Contract between Angelika Cornos & Company Inc.
Julia Kornos, located at 123 Art Street, Creativity City ("Creator"), and Company Inc., with an office at 456 Business Blvd, Commerce Town ("Company"), agree as follows: The Creator will provide a product to the Company for testing. The testing period will last for 30 days starting from the date the product is delivered. During this period, the Company may use the product only for internal evaluation to determine its suitability for potential future use. The Creator retains all intellectual property rights to the product, and the Company is granted a limited license to test the product under the terms of this agreement. Both parties agree to keep the product and all related information confidential unless prior written consent is given for further disclosure. This agreement is binding upon both parties as of the effective date above.
How to start?
Setup & import
Configure policies and upload employee HR data. Our Customer Success Team will help you out with the configuration.
Invite & Go
Quickly onboard your employees by sharing an invitation link, and you’re ready to go!
Core HR
Core HR features
Configurable access restrictions
Documents
Full history of changes
Documents
Custom document directory structure
Documents
Different workflows for documents
Documents
Advanced search options
People
Work with me manual
People
Custom fields & sections
People
Employee online directory
People
Mobile app access
Mobile App
Simple HR & transparent pricing
Quick onboarding. Free 14-days trial. No credit card required.
Powering fast growing companies
Join 130.000+ relaxed employees from 106 countries
See for yourself how much time you can save by automating time off management, easy time tracking or having one place for all HR documents.
No card required. Trial ends automatically.
Need more support with HR?
Time Off
Easily manage absences and holidays, automate PTO calculations, and use flexible multi-level approval processes. See your employees' availability at a glance with shared calendars.
Time & Attendance
Let employees clock in & clock out using iBeacons, QR codes, and other useful clocking methods. This easy-to-use tool offers timesheets, manual time entry, approval flows, and more.
