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Time & Attendance
Attendance management system for growing companies
Clock in & clock out using iBeacons, QR codes, and other useful methods. Use a simple tool with timesheets, manual & automatic time entry, approval flows, and more.
Timesheets
Time tracking
7 tracking methods
Join 130.000+
relaxed employees from 106 countries
Track time by clock in-out
Time tracking
Improve business decisions by understanding your team’s performance
Easy clock in/out and breaks
Seven convenient ways to track attendance with all kinds of breaks (billable and nonbillable) like lunch or personal time: web browser, mobile app, iBeacons, QR codes (KIOSK), API, Slack, and other integrations.
Project time tracking
Employees can track time spent on particular projects (from web, mobile app, and slack) so you can get reports for payroll with the number of hours worked and project names for a given employee or team. It’s also often used as a customer billing tool.
Abnormalities notifications
Calamari notifies you and creates reports about late arrivals, early departures, unexpected absences, and other misdemeanors, so you can optimize team’s performance and increase project profitability.
All time tracking in one place
Track time both for full time employees (especially if it’s required by law) and contractors, freelancers, and part time workers. It’s the best tool for quick and mistake-free data gathering of online payroll data for remote teams.
Methods
Seven different ways to track time
Slack & MS Teams
Keep your focus and log time directly from the app you’re using to communicate with your team. Receive clock-in/out reminders and more.
Web browser
Get all features, together with restrictions, to different locations (only from VPN or IP addresses from the office/home). You can collect IP addresses to avoid abuse.
Mobile app
Time tracking is always at hand and much easier with GPS through our native mobile app for Android or iOS. It’s the perfect solution for field workers or sales representatives to keep track of their projects from anywhere.
iBEACON
Start and end work automatically based on physical presence at the office. No action required!
API
Integrate your company-wide systems with a public web API. To learn more head to developers documentation.
KIOSK
Turn any tablet or smartphone into a professional time reader and let employees clock in by scanning their QR codes. Prevent buddy punching thanks to saved employee photos on entrance and exit.
Slack
Clock in directly from Slack
Time Management with Slack
Your employees don’t even have to use a web or mobile app – they can clock in/out and switch between projects through a convenient Slack integration. They can also request time off directly from Slack.
Work schedule reminders
Get notified about the planned start and end of the workday. Managers can also receive notifications about all kinds of timesheet abnormalities regarding starting and ending the workday.
Adding presence records to the timesheet
Your employees can smartly add their presence records directly in Slack. The option to skip non-working days, such as holidays, weekends, or previously requested leave, ensures accuracy and speeds up the process.
Timesheet approval
Appointed managers can approve or reject entries, changes, and breaks in a timesheet.
See team availability in a channel
You can publish a channel with team attendance so that everyone can check if their colleagues are available.
Real-time notifications
Calamari can send notifications in real time to a predefined slack channel so that everyone can see if someone has started or finished working or is taking a break.
KIOSK
Scan QR codes on entrance to clock in
QR terminal on iOS or Android
Turn any tablet or smartphone into a professional time reader with quick scanning. Installed at each entrance to the building, it’s a low cost solution.
Print QR codes or use mobile app
Easily distribute QR codes to clock in/out (no need to order cards, badges). Know when employees are in the building or office in case of an emergency.
Prevent buddy punching
If needed, the application can take and save photos of employees during code scanning on entrance, leave, or break that will be visible to the manager in the timesheet.
Multinational
Centralized attendence management for distributed teams
Geofencing
Define where your employees can log their working hours – from office spaces to entire countries. You can restrict work locations based on legal requirements, such as GDPR compliance.
Working Hours in Different Time Zones
Easily check your team’s working hours in your own time zone, making scheduling and communication smoother. Public holidays for different countries are automatically reflected in your dashboard, so you always know who is available.
Notifications & Presence Tracking
Clock-in and clock-out notifications help you stay updated on your team’s activity, while the presence list allows you to quickly check who is currently working. Calendar visibility makes it easier to schedule meetings and collaborate across time zones.
5 Languages
Use the app in five languages: Polish, English, French, Spanish, and German.
Flexible Working Time Policies
Customize work schedules to fit different countries and teams. Define workdays, time ranges, and required working hours. You can also set break rules and configure the timesheet approval process to match your company’s structure.
Geofencing
Virtual boundaries for Attendance Tracking
Defining Work Areas
Set up virtual boundaries around work locations to ensure employees can clock in only within designated zones. This guarantees accurate time tracking and prevents unauthorized check-ins.
Automatic reminders based on location
When employees enter a zone, they receive an automatic reminder to clock in. With the Calamari mobile app, they have quick access to time tracking and a full overview of their work hours—always at their fingertips.
Accurate time tracking without manual input
Minimize time tracking errors. Geofencing verifies employees’ physical presence and prevents false check-ins by restricting time registration to designated locations.
Perfect for remote teams and multiple locations
Monitor attendance in real time, no matter where your employees work. Gain full visibility and ensure everyone is where they need to be.
Organize team timesheets
Models
Flexible Time & Attendance
Real-Time Attendance Tracking
Capture precise attendance data as it happens. Perfect for organizations requiring accurate timestamps and location verification. Our real-time tracking provides immediate visibility into team presence. Employees can clock in/out via six different methods (mobile app, QR codes, browser, slack, teams, mobile app) while managers gain instant access to attendance patterns, helping maintain operational efficiency and compliance.
Employee-Managed Timesheets
Trust your team with timesheet management in environments where flexibility matters most. This approach empowers employees to record their hours at their convenience while maintaining transparency. Ideal for professional service firms, creative agencies, and teams with flexible schedules, it balances accountability with autonomy, reducing administrative burden while preserving accurate time records.
Hybrid Approach
Combine both methods to accommodate diverse team needs across your organization. Apply real-time tracking where precise attendance matters, while allowing timesheet self-management for teams with more flexible arrangements. This tailored approach ensures each department follows the most appropriate procedure while maintaining consistent data across your entire company.
Timesheet
Manage timesheets with ease
See attendance from different perspectives
View your team’s performance on a calendar filtered by shifts, time worked, overtime, flexitime, or projects.
Manual timesheet correction
Everyone can make updates to their time entries. A manager is notified about all changes and can approve or reject them. Calamari keeps the full history of timesheet changes.
Approval flows
You can set up managers to be responsible for timesheet approval. Calamari provides a flexible, multi-level approval process as well as automatic approval for chosen employees.
Reports
Comprehensive reports
Timesheet
Gain complete insight into work hours and employee absences. Use filters like date range, department, or contract type to focus on relevant data. Export to Excel or integrate seamlessly with payroll systems.
Activities
Track activities – from work to breaks and projects. Detailed data on start/end times, GPS locations, and terminals help you analyze team efficiency.
Abnormalities
Identify abnormalities like lateness, short hours, or work on days off. Filters make it easy to pinpoint specific issues and archived data. An ideal tool for eliminating errors in time tracking and identifying attendance irregularities.
Presence list
Get a quick overview of employee attendance. Group data by yourself, your company, or your subordinates.
Projects
Track time spent on projects. With filters and detailed data, such as total hours per project, you can quickly prepare reports for internal billing or client invoicing.
Timesheet details
Customize the report to your needs by selecting the information most relevant to time tracking. Include data on leaves, projects, breaks, holidays, or reported work hours to create a report that perfectly meets your requirements.
Mobile App
Time & attendance with mobile application for employees & managers
Native Android & iOS apps
Get a high-quality mobile app that has all the necessary features you will need on the go.
Manage timesheets from your phone
Employees can manage their timesheets and managers can accept or reject changes quickly from their phones. Everyone can see their limits and outstanding requests.
Copy timesheets entries for the entire week
Everyone can copy a timesheet for convenient completion of timesheet entries.
Notifications & alerts
Keep track of when your determined starting and ending work hours are to maintain a work-life balance. Managers can receive reminders about late arrivals, absences, and awaiting approvals in the timesheet for closing the month.
Growing companies attracted by simplicity
The tool is extremely convenient and helpful since our company's offices are spread around different locations. We can instantly know who is out of the office and who is present thanks to the Slack integration.
Michał Sadowski
Nothing but positive feedback
In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.
Parker Ramsdell
Crucial integrations
Integration with Slack and G Suite was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!
Karolina Latos
Get ready for efficiency
Stop being a bottleneck. Try Calamari free for 14 days and regain focus.
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“In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.”
– Parker R.VP, People, Mission & Culture at Brightspot
How to start?
Setup & import
Configure policies and upload employee HR data. Our Customer Success Team will help you out with the configuration.
Invite & Go
Quickly onboard your employees by sharing an invitation link, and you’re ready to go!
Time & Attendance
Time & Attendance features
Presence overview
Different methods to track time
Time tracking abnormalities
Time project tracking
Timesheet approvals
Time clock app
Simple HR & transparent pricing
Quick onboarding. Free 14-days trial. No credit card required.
Powering fast growing companies
Join 130.000+ relaxed employees from 106 countries
See for yourself how much time you can save by automating time off management, easy time tracking or having one place for all HR documents.
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Need more support with HR?
Time Off
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Core HR
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