Choose only what you need
Pay per module and number of employees
Replace spreadsheets with easy-to-use tools for leave management, time & attendance tracking, employee document storage, and more.
Calamari is an excellent tool for integrating the management of administrative issues from several locations into a single system.
Join 125K+ relaxed employees from fast growing companies in 106 countries
Pay per module and number of employees
Start using our solutions in just a couple of days
MS Teams, Google, Slack and more
Try Calamari for Education for free all summer!
REQUESTING TIME OFF
Everyone can use our web/mobile app or Slack to send requests, while choosing the right type of absence, indicating a substitute and adding comments.
Eliminate any bottlenecks – let managers handle requests or allow auto-approval and see all updates in the company calendar automatically.
When requesting time off, everyone can see the exact number of days or hours they have left and when they will expire.
Together with absence requests, you can add information about substitutes, reasons, or comments, and upload attachments.
CALENDAR
See all sick leave, vacation, remote and office days, conferences and all other kinds of leave requests in one place. Motivate employees to go on vacation when you see opportunities for them to do so.
Calendar views allow your employees to plan projects, work time, and absences accordingly. Managers can see all available resources and overlapping absences so that the business can keep running smoothly.
Both employees and their managers will receive notifications (via email, integrated app, or in-app) about any changes to requests.
MULTINATIONAL
Employees can see team availability in their own time zones, and use Calamari apps in five languages: English, Polish, French, Spanish, or German.
We support 110+ calendars, meaning you won’t have to research public holidays after hiring from different countries.
Implement different absence policies depending on the country from which your employees originate.
FLEXIBLE TIME OFF POLICY
You have complete freedom to create different types of absences, e.g., unique holidays, conference days, or additional occasional leave.
Depending on the type of contract, you can configure different absence policies, e.g., for full-time, part-time, trials, or internships.
Entitlement can be accrued and prorated based on the hire date or other employee properties.
For example:
Add any type of attachments to better explain the type of time off or see additional information. Managers can add text description as well.
AUTOMATIONS
Create any kind of absences and let Calamari handle all calculations and absence allowance according to your time-off policies.
In case of unused entitlement, Calamari can carry it over to the next year.
You can decide if all types of absences require approval from managers or if they can be auto-approved to save you time and let you focus on your work.
APPROVAL FLOWS
Choose a direct or team manager in the approval process, assign a back-up approver in case of manager absence, or allow auto-approval.
Create different approval pathways for different absence types and for different teams or departments to reflect your company’s structure.
Get a full history of request approval flows along with comments and attachments. Past requests can also be restricted from modifications or an approval flow can be created for them.
REPORTS
Download summaries for any period of time, type of contract, teams, employees, or types of absences.
If required, managers can always download a PDF file for each employee request.
Save even more time thanks to Calamari’s easy integrations with many applications, through which you can send automatic reports via public API.
SECURITY
Define in detail the data and operations employees will have access to. Thanks to this, the manager will, e.g., be able to view reports, but only from people in their team.
An encrypted HTTPS connection is always used during communication between Calamari and its users. For encryption, we use SSL with a secure 256-bit key. The very same technology is used by banks to protect your data.
We monitor the availability of Calamari 24/7 to offer SLA at 99.9%. Our team constantly introduces improvements to the infrastructure and software to attain better and faster results in terms of availability and speed of the system.
Calamari is maintained in one of the most secure and appreciated data centers – Amazon Web Services. Our server provider has the following certificates: ISO 27001, SOC 2, SOC 3, and more. Customer data from the European Union is stored on servers in Ireland. We also have data centers in the US and Singapore for clients located in other countries.
A backup of your Calamari data is made daily then stored and encrypted in separate locations. We guarantee RPO 24 hours and RTO 12 hours. We regularly test and verify our backup recovery procedures.
SUPPORT
Forget about ticketing systems – we use your preferred communication channel to quickly answer all your questions. Our Customer Success Team always goes the extra mile to go beyond your expectations.
Everything you need to know about our product is available in an online help center, so there will be a guide to help you in case you want to do something by yourself.
On a premium plan you will be assigned to a dedicated customer support team member who will be available to you to make sure you are using Calamari to its full potential.
MOBILE APP
Get a high quality mobile app that has all the necessary features you will need on the go.
Employees can easily request absences online and managers can accept or reject them quickly from their phones. Everyone can see their limits and outstanding requests.
View the company absence calendar and easily see upcoming absences, remote work, holidays, and birthdays in the company.
TIME TRACKING & COREHR
Improve business decisions by understanding your team’s performance. Get automated timesheets, six methods of time logging and all other essential features for attendance tracking.
Switch to a transparent and safe way to organize your HR documents. Define workflow approvals, see a complete history of actions on documents, and receive notifications about any changes.
People directory, reminders, inventory management, onboarding, and other Core HR features are coming soon!
Calamari integrates with apps you use every day, allowing you to sync your hr data in the backgroud.
Enable integration with one click and keep your HR data synchronized automatically:
Do you feel frustrated with current HR processes?
We were too, which is why we know exactly what you need in order to avoid repetitive work and focus on growing your business.
Trial & demo
Try our time-off system for free for 14 days and book a demo with us so we can answer all of your questions and setup the system together.
Setup & import
Configure time-off policies and upload employee HR data. Our Customer Success Team will help you out with the configuration in line with your needs.
Invite & Go
Quickly onboard your employees by sharing an invitation link, and you’re ready to go!
Usually the onboarding takes a new company in three to five business days.
Our Customer Success Team is happy to guide you through the whole onboarding process, so feel free to drop us a line.
Check how our clients describe us
We can not imagine how we made it work before finding Calamari. It is a very flexible and efficient tool that saves us time. We can not say enough about how fast and supportive the Calamari team is!
The tool is extremely convenient and helpful since our company’s offices are spread around different locations. We can instantly know who is out of the office and who is present thanks to the Slack integration.
With Calamari we forgot about all the fuss with counting hours, different allowances for different teams and employees. Amazing functionalities with countless options of adjusting the settings to fit our needs. If something is not there yet Calamari’s team makes it happen with a snap of the fingers or finds an alternative solution.
Integration with Slack and G Suite was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!
Let employees clock in & clock out using iBeacons, QR codes, and other useful clocking methods. This easy-to-use tool offers timesheets, manual time entry, approval flows, and more.
Learn more →
Various time tracking methods 
Automated attendance lists 
Abnormality reports 
Instead of worrying about paperwork and workflows, you can focus on your employees with a safe and well-organized space. Get access to an easy approval process, document history, and notifications about any changes.
Learn more →
Documents storage 
People directory 
Access permission levels See for yourself how much time you can save by automating time-off management, easy time tracking, and having one place for all HR documents.
