HR Management System Pricing

Pricing

Billed yearly

Minimum total cost for selected products is 0

Modules

Select

Time Off

2.5

Change excel and paperwork for an easy-to-use leave management system

Absences overview calendar
Unlimited absence types
Automatic carry-over
Multi-country absence policies
Automatic balances calculations

Time-off categories or absence types

The unlimited number of absence types / time-off categories,
Support for international companies (multi-country absence policy),
Support for different time zones and languages (Polish, English, French, Spanish, German),
Additional information about the request (substitute, reason, comments, attachments),
Automatic carry-over of unused entitlement to the next year,
Automatic calculation of the entitlement, based on accrual rules,
Possibility to adjust entitlement for only one employee,
Possibility to configure different absence policies for different contract types,
Possibility to create requesting restrictions:
Time-off request may not be longer/shorter than X days
Leave longer than X days must be requested Y calendar days before the start date
Absence can be requested up to X days in the past
The employee is able to make a request after X days/months from the hire date
Leave entitlement control,
Possibility to configure different public holiday calendars – many branches or countries in one account,
Possibility to set leave duration units as hours or days.

Approval Flows

Multi-steps, comprehensive approval flows,
Back-up approver in case of manager’s absence,
Auto-approval option,
Possibility to choose a direct manager or a team manager in the approval process,
Approval flows in case of the request cancellation,
Different approval flows for different absence types,
History of approvals.

Notifications (email, mobile, slack)

Notifications about requests for approval,
Notifications of approval/rejection of the request,
Cyclic notifications of other employees’ absences (daily and/or weekly),
Notifications of remote work of other employees,
Reminders about pending requests,
Notifications about being a substitute.

Data Import/Export

Possibility to export the requests to the PDF file and print absence requests,
Possibility to export the reports to the Excel file,
Possibility to import data from the CSV file.

Reports

Report of absence requests,
Attendance report,
Timesheet details report,
Payroll report (how many days were requested),
Entitlement report,
List of the employees (employee profiles),

Integrations

Google Workspace

Import employees from your Google account,
Log in with Google,
Import holidays from the Google Calendar,
Possibility to synchronize Calamari time off requests to your Google Calendar,
Access Calamari with more than one Google domain.

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Microsoft 365

Import employees from your Microsoft account and log in with Microsoft 365 (SSO),
The ability to synchronize Calamari absences with your MS Outlook Calendar,
Using Calamari app in MS Teams, Microsoft 365 dashboard, Outlook web (you can check your absences, as well as check planned requests in the company),
Notifications to your Outlook inbox (personal ones and group ones).

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MS Teams

Checking information about your own and company-wide scheduled absences,
Checking your entitlement balances,
Recurring notifications about absences, remote work and public holidays to MS Teams channels.

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Slack

Import employees from your Slack account,
Log in with Slack,
Approval, requesting and reviewing available leave balances directly in Slack,
Commands in Slack (including requesting and reviewing absences directly in Slack),
Recurring notifications about absences, remote work and holidays to the Slack channel
Synchronization of statuses about time-off and remote work.

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Other integrations: Asana, Basecamp, Jira, API.

Product-included:

Support with onboarding
Data import assistance
Customer Service via chat and email
Online documentation and help center
SSO with Google, Slack, JIRA, Office
Standard API quote (2 requests/second, 600 requests/hour, 6000 requests/day)

Select

Time & Attendance

2.5

Get digital timesheets and clock-in clock-out tool to streamline HR processes

Seven time tracking methods
Timesheet management
Project tracking
Custom approval flows
Abnormalities detection

Clock in methods

Clock In/Out using a web browser,
Clock In/Out using QR codes,
Clock In/Out using a mobile app (Android, IOS) with a possibility to track the GPS location of a particular employee during clocking in/out,
Possibility to Clock In/Out using API (ex. fingerprint scanners),
Clock In/Out using iBeacons technology (Bluetooth).

Timesheet

Possibility to add and edit your shift,
Possibility to mark breaks (paid or unpaid),
Possibility to track time against a particular project,
Possibility to mark remote work/work from home,
Auto-closing of unfinished shifts with notification,
Possibility to check the history of your workdays and attendance,
Attendance management (adjust, edit or remove your shifts),
Approval of employee’s request for timesheet changing,
Support for international companies,
Different timezones and languages (Polish, English, French, Spanish, German),
Detection of abnormalities (late arrivals, working too shot, leaving too early),

Notifications

Notification of lateness for managers,
Notification of uncompleted work day of team members for managers,
Reminder about clock in/out,
Reminder of unfinished work day.

Reports

Presence list,
Timesheet report,
Timesheet details report,
Abnormalities report,
Report on measured time spent on a particular project/activity,
Report on employees’ data,
Historical timesheet data access.

Integrations

Google Workspace

Import employees from your Google account,
Log in with Google,
Import holidays from the Google Calendar,
Possibility to synchronize Calamari absences with your Google Calendar,
Access Calamari with more than one Google domain.

‍

Microsoft 365

Import employees from your Microsoft account and log in with Microsoft 365 (SSO),
Log in with Microsoft 365,
Using Calamari app in MS Teams, Microsoft 365 dashboard, Outlook web (you can mark your attendance and check your timesheet),
Notifications to your Outlook inbox (personal ones and group ones)

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MS Teams

Clocking in/out, marking breaks and projects,
Checking information about your time worked,
Real-time notifications clocking in/out and breaks on MS Teams channels.

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Slack

Import employees from your Slack account,
Log in with Slack,
Slack commands (e.g. type “/calamari in” to mark your presence),
Recording working time and breaks via buttons on Slack,
Real-time notifications of shift start/end and breaks on Slack channels
Synchronization of breaks to Slack statuses

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Other integrations: Asana, Basecamp, Jira, API

Product-included:

Support with onboarding
Data import assistance
Customer Service via chat and email
Online documentation and help center
SSO with Google, Slack, JIRA, Office
Standard API quote (2 requests/second, 600 requests/hour, 6000 requests/day)

Select

Core HR

2.5

Keep all HR Documents in a safe and well-organized place

People directory
HR documents repository
Custom fields & categories
Reporting (e.g. People)
Document management flows
Changes audit

Documentation management

Creating directories with access restrictions for
Administrators, managers and employees,
Access to all documents related to an employee,
Uploading documents with different statuses:
Adding a complete document
Sending a document to be completed,
Sending a document request,
Sending a document to acquaint with,
Document approval and rejection process,
Full history of actions on documents.

People directory

Easy access to the employee’s profile with basic information about the employee in the organization’s structure and contact details,
From the administrative point of view: editing entitlement, teams assignment, a form of employment, personal details, documents management, verifying the history of the requests, editing configuration for certain employees,
Simplifies the configuration of the employee data in the system,
Adding specific fields that can help you organize all the information you need for your HR-related processes in many different formats, such as dates, text fields, checkboxes,
Allows other users to get access to basic information about their coworkers easily.

Work with me

Access to dedicated space where you can tell your coworkers about who you are and how to work with you,
Access to the information from the People module with all the other available employees' information,
Option to edit your information from the one pop-up screen,
A set of questions to help employees complete their profiles,
Question hints to help people answer the questions,
Predefined answers that your employees can use,
Information is divided into thematic categories, which makes it easier to find specific information.

Notifications

Recurring notifications about birthdays to the Slack channel, MS Teams channel and email,
Recurring notifications about work anniversaries to the Slack channel,  MS Teams channel and email.

Product-included:

Support with onboarding
Data import assistance
Customer Service via chat and email
Online documentation and help center
SSO with Google, Slack, JIRA, Office
Standard API quote (2 requests/second, 600 requests/hour, 6000 requests/day)

Select

Coming soon

Performance

Coming soon

2.5

Easily configure surveys, collect team feedback, and monitor the entire process in one place

Flexible Surveys
Self-Assessment and Peer Review
Administrator Panel
Reviewer Assignment
Manager Summaries
AI Support

Join the waitlist and try Performance this year!

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Add-ons

Select

SAML Integration

0.8

Boost security with detailed auth logs.

Supports Okta, Azure, Google, OneLogin, Auth0
Centralize user management
Enhance security with SSO
Faster login process

Customized Plan

Optimized for your business – let’s simplify HR.

Custom contracts & DPA
Dedicated Customer Support
Adjusted payment methods (example monthly invoice)
Additional training session

At least one module should be selected

Join 130,000+
relaxed employees from 106 countries

Growing Companies Attracted by Simplicity

The tool is extremely convenient and helpful since our company's offices are spread around different locations. We can instantly know who is out of the office and who is present thanks to the Slack integration.

Michał Sadowski

Nothing but positive feedback

In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.

Parker Ramsdell

Crucial integrations

Integration with Slack and G Suite was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!

Karolina Latos

FAQ complete answers

Do we have to sign a long-term contract?
Absolutely not, contract depends on the subscription period. You can simply pay on a monthly or yearly basis. You can cancel your account and take your data with you at any time without penalty.
If you cancel in the middle of the subscription period, then the access to your account will be automatically disabled on the last day of paid license but we do not provide any chargeback or refund.
What payment options do you accept?
Calamari provides two payment methods: Credit/Debit Cards (MasterCard, Visa, Maestro) and bank wire transfer (available with the annual payment and with additional transaction fee). You can pay in EUR, USD. Additionally, we offer the automatic renewal. If you select this option your credit card will be automatically charged for the next payment period.
Is the support included in my free trial?
Yes. We not only help in the configuration and initial setup according to your absence policy but also import the data of your users. Additionally, our customer success team will answer all your questions during the shared screen demo. In case of larger teams, we additionally charge for the initial setup and import employees’ data.
How the free trial works?
During the trial period you have free access to all Calamari features and modules. No credit card required and you won’t be charged at the end of trial. All the data you add to the system will remain after turning on the paid subscription.
You can cancel the trial at any time.
Do I need to additionally pay for admin?
The pricing depends on the number of all active users. Admin and Manager is also counted as an active users. After adding users to Calamari, you can assign them to different roles and permissions depending on your needs. You can archive a user so they no longer be an active user, but you can still access their data.
We don’t charge for archived employees, only those currently in your employment.
Is it possible to change the number of users after starting the subscription?
Yes, you can change the number of users after starting the subscription.
When upgrading, you’ll only be charged for the additional users added during the current billing period. For downgrades, the lower number of seats will be reflected in the next renewal. Please note that our offer assumes the minimum cost for access (that equals a 10-seat subscription).
Do you have an on-premise version of Calamari?
No. We offer cloud (SaaS) application, we do not offer Calamari “on-premise”. Our team is fully specialized in maintenance of Calamari service with the highest performance and security level.
Does the pricing include VAT?
Prices on Calamari website are provided without VAT. You need to pay the VAT in your country. In case of Polish companies, we will add VAT on the invoice.
Do I need subscribe to all modules?
No, you don’t need to subscribe to all modules. Calamari is designed to be flexible, so you can choose the modules that fit your needs—whether it’s Time Off, Time and Attendance, Core HR, or a combination.
You can start with one module and add others later as your needs evolve. For more details or help choosing the right setup for your business, reach out to our team at team@calamari.io.
Do I have to pay for archived employees?
In Calamari, you can store and view archived employee data, their time records, leave requests, business trips, documents, and sick leaves for free - according to your organization's needs. You only pay for active users.
This solution not only facilitates the analysis and creation of reports including archival data but also ensures compliance with legal regulations.
Do you offer discounts for non-profits?
Yes, feel free to contact us at team@calamari.io
What is included in the minimal fee?
Whenever a service is provided, there is a cost involved, so that’s why our offer assumes a minimum fee that takes into account the cost of work required to prepare, maintain and secure a company account on Calamari servers.
In addition, our Customer Success team is available to support you in configuring the application and answer questions if you need any assistance.

Modules

Time Off

Show all features

Time & Attendance

Show all features

Core HR

Show all features

Performance

Add-ons

SAML Integration

Customized Plan

Join 130,000+
relaxed employees from 106 countries

Growing Companies Attracted by Simplicity

Nothing but positive feedback

Crucial integrations

FAQ complete answers

Do we have to sign a long-term contract?

What payment options do you accept?

Is the support included in my free trial?

How the free trial works?

Do I need to additionally pay for admin?

Is it possible to change the number of users after starting the subscription?

Do you have an on-premise version of Calamari?

Does the pricing include VAT?

Do I need subscribe to all modules?

Do I have to pay for archived employees?

Do you offer discounts for non-profits?

What is included in the minimal fee?

Modules

Time Off

Show all features

Time & Attendance

Show all features

Core HR

Show all features

Performance

Add-ons

SAML Integration

Customized Plan

Join 130,000+relaxed employees from 106 countries

Growing Companies Attracted by Simplicity

Nothing but positive feedback

Crucial integrations

FAQ complete answers

Do we have to sign a long-term contract?

What payment options do you accept?

Is the support included in my free trial?

How the free trial works?

Do I need to additionally pay for admin?

Is it possible to change the number of users after starting the subscription?

Do you have an on-premise version of Calamari?

Does the pricing include VAT?

Do I need subscribe to all modules?

Do I have to pay for archived employees?

Do you offer discounts for non-profits?

What is included in the minimal fee?

Join 130,000+
relaxed employees from 106 countries