5 tips on improving work performance by time tracking automation
Improving work performance is an easy way to save money and increase productivity without a need of making big changes in the organization. Using an automated time tracker can help startups, small companies, and big enterprises with managing employees' attendance and time that people spend on working.
On May 14th, 2019, the European Union's highest court created the rule which says that all employers have to track the working hours of their employees in order to enforce legal limits on working hours. It was necessary to ensure that employees really benefit from the right conferred on them.
The problem with documenting workers' attendance was brought before the Spanish high court by the CCOO (Confederación Sindical de Comisiones Obreras) federation. It attacked the lack of this kind of mechanism at Deutsche Bank's operation in Spain and pointed out that without such records it is impossible to provide representative information on overtimes.
The European judges ruled then that every employee who works in the country under European legislation is entitled to work for a limited number of hours only and to have daily and weekly periods of rest. To be able to measure the work time of each worker there was a need to create a way to objectively determine the number of worked and overtime hours – and that is how they came up with the rule for obligatory employees attendance tracking.
Because of that, more and more developing companies are deciding to introduce an online time tracker to help with HR management and improving work performance.
Work performance in different countries
There is a strict correlation between the number of hours to work each day and the performance of the employee. Contrary to what you might think, people who work for the longest period of time a day are not performing as well as can be expected. In fact, in those countries where people work less, they achieve much better results.
Take a look at the image below:
That is how much time employees work in different European countries. Based on the EU report about the contribution to the EU GDP it is easy to see a relationship between obligatory work hours and GDP contribution.
What we can find out from this information is that in fact countries with highest GDP are those where employees have less work and more time to rest and spend time on their private life.
What is a time tracking software?
Time tracking software is a solution used to record attendance and worked hours of employees. It allows recording detailed information about the beginning and the end of the work time and also to call all kinds of breaks. It is a huge amenity for both the HR department and workers, who can forget about signing the attendance timesheet every day.
Thanks to collecting the information in electronic form you can minimize errors like losing the checklist or forgetting about signing in on the list. It is natural that people make mistakes like typos, writing in the wrong column, forgetting about something. Using an online management tool you can automate many processes which decreases the opportunity for making human-mistakes.
You will not have to even find the right column in the spreadsheet – HR software will do it for you with few simple clicks. Attendance tracking software also allows controlling how much time employees spend on various projects which will help in creating a better work schedule to make optimal use of people's time and skills.
5 tips on improving work performance
Employee time tracking software is not only the timesaving solution for timesheet attendance tracking and creating the reports. They can also be used to improving work performance in your startup or company. Here are some examples of how they can help:
1. Saving time
If you know how to track employee time and attendance over various projects, you know how important it is to have detailed data which will help with easily finding the matters, which need to be improved. But manually recording work time over projects is time-consuming itself.
By introducing a time tracker to your company, you can save your subordinates' time on creating the documentation. Employees can easily clock in by a few simple clicks on the dropdown menu inside the web or mobile application. No need to open the spreadsheet, wait for it to load and manually sign in.
By letting employees forget about registering the exact time worked over projects, you give them the opportunity to better focus on their tasks.
2. Improving productivity
Thanks to time tracking application all the tasks related to timesheets are automated which helps save employees time that they can spend on their main projects. People can be more focused on what they have to do and their detailed worked time data will be automatically saved without them doing anything.
This will help people to stay focused and will let them know how much time exactly they spend on a given task. With a better understanding of their own work performance, they can easily improve it and become more productive with less tiredness as result.
3. Detailed attendance management
Online hours tracker minimalize the risk of making mistakes like lost or unsigned attendance lists. Information about clocking in and out, calling breaks, and time spending over projects are more accurate compare to those created manually.
Detailed data also help in finding irregularities like employee lateness and unplanned absences, which projects were missed and which overtimes unsettled.
4. Facilitate report creation
Creating the employees' attendance reports using traditional documentation is very time-consuming for the HR department and managers. Using time tracking software will let you have all the data in the cloud so you can easily get access to them to create the periodic reports of employees' attendance.
5. Increase employee satisfaction
There is also another benefit of an automated attendance system. It will make your employees happier! By letting people forget about time registering and other little time-consuming tasks, you help them improve their productivity which – according to the research published in SSRN journal – is strictly connected to the level of employees happiness. Automated time tracking over projects lets employees know which tasks took them the most time so that they can better plan their work schedule in time and consequently lowers the stress level.
Detailed information about worked hours tells employees if they work as much as they have to and in any case of doubts from the employer side (e.i. in relation to overtimes), they have proof of their attendance in the form of an electronic attendance timesheet.
The benefits of time tracking software
Employee attendance tracking software will let you forget about paper documentation and all the problems with missing checklists and signs. They will give you quick, convenient access to all the employees' work time data anytime you want from any place thanks to store data in the cloud.
They will help you detect all the irregularities like employee lateness, overtimes or unexcused absences, and will speed up the work of the HR department and managers. You will be able to immediately create the periodic reports of attendance and export them to external data formats or programs. Time tracking software will also help in better organizing the work schedule to improve the workflow in your organization.
By using a time tracker you are taking a step to modern leave and attendance management. If you still did not choose your attendance solution, check out our Calamari Clock In module and try it for free to find out how many good changes can hours tracker bring to your business! And if you want to know more about HR management - feel free to contact us!
Choosing the right attendance tracking and leave management software isn't easy. Even if from the HR specialist's point of view the solution is great, they have to find the right argument to convince the CEO to invest in it.
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