Trial & Demo
Try our system for free for 14 days. Book a demo with us, so we can answer all your questions and setup the system together.
Time Off
Leave Management For Modern Teams
Say goodbye to spreadsheets with a flexible employee leave management system that makes time-off tracking simple and transparent.
Shared time off calendar
Flexible policies and flows
Reporting
Join 130,000+
relaxed employees from 106 countries
Manage Employee Leaves And Your Calendar
Requesting Time Off
Give Employees a Quick Way To Request Time Off
Web, Mobile, Slack
Whether it’s on the web, mobile, or Slack, requesting time off is a breeze. Employees can pick the type of leave, select a substitute, and leave comments – no fuss.
Approvals delegation
No more bottlenecks! Managers can handle leave requests by setting them on autopilot for smooth approvals. All updates sync instantly to the company calendar, ensuring everyone stays on course.
Transparent leave balances
When requesting leave, employees can easily check their remaining days or hours, and when they expire, no more navigating in the dark.
All leave request details
Need a subsituting person, reason, or attached doctors certificate with the request? No problem - you can make this fields optional or required when requestiong! It’s all built in, keeping everything shipshape.
Calendar
See Team Availability At a Glance
All types of absences in one view
See all sick leave, vacation, remote and office days, conferences and all other kinds of leave requests in one place. Spot opportunities to encourage your crew to take a break.
Team availability
With calendar views, employees can easily plan their projects, work time, and absences. Managers can easily see who's on deck, catch any overlapping time off, and keep the ship running smoothly.
Time-off notifications
No need to worry about missing any signals. Both employees and managers get instant alerts (via email, app, or in-app notifications) about any changes to leave requests, ensuring nothing slips through the cracks.
Multinational
Centralized Time Off Management For Distributed Teams
Custom leave policies
Set up different absence policies based on where your employees are located, keeping everything compliant and easy to manage.
Languages & time zones
No matter where your crew is anchored, Calamari’s leave of absence software helps everyone stay in sync. Employees can check team availability in their own time zones and navigate the app in many languages: English, Polish, French, Spanish, German, Dutch, Portuguese.
Public holidays made easy
We support over 110 calendars, so you won’t have to hunt down public holiday lists when hiring across multiple countries. With Calamari's HR software leave management, tracking regional holidays and managing time-off policies becomes effortless!
Mobile App
All Essential HR Activities Are Always At Hand
Native Android & iOS apps
Dive into our mobile app that packs all the essential features you need on the go.
Manage leave requests from your phone
Employees can swiftly request time off online, while managers can easily approve or reject them from their phones. Everyone stays informed about their limits and pending requests.
Notifications & alerts
Keep a steady watch on the company absence calendar and easily track upcoming absences, remote work days, and holidays – all from your device.
Implement Work Automations
Flexible Leave Policy
Be Transparent About The Company Rules
Custom time-off types
Enjoy total flexibility to create various types of absences like: PTO, annual leave, sick leave, vacation, flexi-time, national holidays, conference days, remote work, or occasional leave that fits your team's needs.
Custom policies for different contract types
Easily set up specific absence policies depending on contract types – whether it’s for full-time, part-time, trial periods, or internships.
Transparent leave balances
Leave balances can be accrued and prorated based on the hire date or other employee properties. You can easily implement all corporate policies. Employees always know how leave accrual works based on your company’s rules: when they become eligible, how often leave is added to their balance, and exactly when this happens.
Request restrictions
You can create any leave request restrictions, such as
- Leave request may not be longer than X days
- Leave longer than X days must be requested Y days before the start date
- Absence can be requested up to X days in the past
- An employee is able to make a request after X months from their hire date
- The absence can be added for a maximum of X days per week
You can choose whether to show a warning or completely block this type of request.
Attachments & policy descriptions
Add attachments to better explain the type of time off or see additional information. Admins can provide descriptions, ensuring the process stays as transparent as the clearest waters.
Automations
Avoid Repetitive Tasks & Calculations
Automatic calculations
Create any kind of absences and let Calamari handle all calculations and absence allowance according to your time-off policies.
Automatic carry-over
If there’s unused leave, Calamari’ hr leave management system can automatically carry it over to the next year, keeping everything seamless. You can set up carry-over cap, or choose date when carried over balances expire.
Auto-approval option
You can decide if all types of absences require approval from managers or if they can be auto-approved to save you time and let you focus on your work.
Approval Flows
Set Custom Approval Flows
Custom assigning
Assign a direct manager, team lead, or even a backup approver to keep things flowing nicely when the captain is off deck. You can also enable auto-approval for a sick leave or remote work to streamline the process.
Multi-steps & comprehensive
Build different approval flows for various absence types, teams, or departments to match your company’s structure perfectly.
History & restrictions
Access a full history of request approvals, complete with comments and attachments – like a ship’s log documenting every decision. You can also lock past requests from changes or set up approval flows for historical requests, ensuring nothing gets lost in the depths.
Get ClearReports
Reports
Get Comprehensive Insights With Reports
Timesheet Details
Combine leave requests, work hours, and project time in one powerful report. Get a complete picture of employee time distribution for better resource planning and management.
Entitlement Report
Track leave balances and accruals with precision. See how vacation days are calculated, manually adjusted, and used throughout the year. Filter by employee, team, or absence type to get exactly the information you need.
Leave Requests Report
Get a complete overview of all time off requests and their statuses. Track approvals and keep detailed records of vacation history. Export to Excel or PDF for your records or further analysis.
Payroll Report
Quickly calculate time off usage for any period. See absence patterns. Get accurate numbers of days taken for seamless payroll processing and vacation tracking. Perfect for monthly or yearly leave reconciliation.
Attendance Overview
Monitor scheduled absences and work hours in one view. Compare planned versus actual attendance to maintain optimal staffing levels and track absence patterns across your organization.
Employee Data Report
Access comprehensive employee information including team assignments, approval flows, and work schedules. Keep track of essential HR data and export it whenever needed for reporting or analysis.
Reports
Customize Reports To Your Needs
Use advanced filters
Filtr data by:
- Dates
- Team / Location
- Contract type
- Absence type
- Status
You can search through Archived items as well Group data by person, team, type of absence. Your filter preferences are saved for future use.
Quickly preview data before downloading
See the data you're exporting, to make sure it meets your requirements without unnecessary adjustments.
Easy export
Export reports to Excel or PDF file for any period of time, type of contract, teams, employees, or types of absences.
PDF for each request
If required, managers can always download a PDF file for each employee request.
Security
Privacy And Security For Your Data
Assign roles & permissions
Define precisely what data and operations employees may access. This way, managers can, for example, view reports for their team members.
Encrypted data transfer
Your data is as secure as a treasure chest at the bottom of the ocean. An encrypted HTTPS connection is always used during communication between Calamari and its users. For encryption, we use SSL with a secure 256-bit key. The very same technology trusted by banks to safeguard your data.
SLA & monitoring
We continuously monitor Calamari’s availability, offering a 99.9% uptime. Our team is always working on infrastructure and software improvements to enhance the system's speed and reliability.
Secure data centers
Calamari is maintained in one of the most secure and appreciated data centers – Amazon Web Services. Our server provider has the following certificates: ISO 27001, SOC 2, SOC 3, and more. Customer data from the European Union is stored on servers in Ireland. We also have data centers in the US and Singapore for clients located in other countries.
Daily backups
A backup of your Calamari data is made daily then stored and encrypted in separate locations. We guarantee RPO 24 hours and RTO 12 hours. We regularly test and verify our backup recovery procedures.
Growing Companies Attracted by Simplicity
The tool is extremely convenient and helpful since our company's offices are spread around different locations. We can instantly know who is out of the office and who is present thanks to the Slack integration.
Michał Sadowski
Nothing but positive feedback
In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.
Parker Ramsdell
Crucial integrations
Integration with Slack and G Suite was crucial for us. Calamari turned out to be a great solution that allowed us to make the process more agreeable and helped both Employees and Team Leaders better plan their work!
Karolina Latos
Get Ready for Efficiency
Stop being a bottleneck. Try Calamari free for 14 days and regain focus.
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“In the 2+ years our company has used Calamari, we have heard nothing but positive feedback from employees and managers.”
– Parker R.VP, People, Mission & Culture at Brightspot
How To Start?
Setup & Import
Configure policies and upload employee HR data. Our Customer Success Team will help you out with the configuration.
Invite & Go
Quickly onboard your employees by sharing an invitation link, and you’re ready to go!
Time Off
Time Off features
- Transparent time off approval dashboard
- Various types of absences
- Automatic time-off calculations
- Email, Slack & MS Teams notifications
- Multi-stage approval process
- Holiday calendars included
- Customizable absence visibility
Simple HR & Transparent Pricing
Quick onboarding. Free 14-days trial. No credit card required.
Powering Fast Growing Companies
Join 130,000+ relaxed employees from 106 countries
See how much time you can save by automating time-off management, simplifying time tracking, and keeping all HR documents in one place.
No card required. Trial ends automatically.
Need more support with HR?
Time & Attendance
Let employees clock in & clock out using iBeacons, QR codes, and other useful clocking methods. This easy-to-use tool offers timesheets, manual time entry, approval flows, and more.
Core HR
Instead of worrying about paperwork and workflows, focus on your employees with a safe and well-organized space. Get access to an easy approval process, document history, and notifications about any changes.
